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Viewing: Include 8 week sessions as options for Medical and Retroactive Withdrawal requests and clarify critieria for exceptions to late submissions

Last approved: Thu, 22 Apr 2021 19:49:35 GMT

Last edit: Mon, 19 Apr 2021 17:51:51 GMT

New Policy or Policy Revision
Fall 2021
Undergraduate and Graduate
Include 8 week sessions as options for Medical and Retroactive Withdrawal requests and clarify critieria for exceptions to late submissions
General - Not Department Specific
General - Not College Specific
Requires SACS Review

8 weeks provision

With an increasing number of programs being offered in 8 week formats, it is proposed to revise the existing portions of the current Medical Withdrawal and current Retroactive Withdrawal and Retroactive Medical Withdrawal poicies to include the option of these withdrawals only applying to an 8 week session rather than the entire term.

Attached is the entire policy with red mark up for new revisions.

Below is a summary.

Medical Withdrawal - to this existing policy add the following: Consideration may be granted for withdrawal from 8 week session(s) only, if documentation supports the timeframe of request.

Retroactive Withdrawal - to this existing policy add the following: If the student is enrolled in a program that utilizes 8 week sessions, it may be possible to award withdrawals within an 8 week session instead of the entire semester.

Retroactive Medical Withdrawal - to this existing policy add the following: Consideration may be granted for Retroactive Medical Withdrawal from 8 week session(s) only, if documentation supports the timeframe of request.

Addressing late submissions

It's also necessary to add additional language to the provision of an extension being granted to consider a retroactive withdrawal request submitted late (outside of the 60 days from the end of the semester being requested).

Retroactive Withdrawal
The request must be submitted to the Registrar within 60 days of the end of the semester of request (in extraordinary circumstance an extension may be granted by the Provost or President of the University). Before an extension can be granted, it must be verified that the student has not attended any other institutions since leaving UNA and/or is currently attending or has applied for readmission to UNA.

Retroactive Medical Withdrawal
Since the deadline for the Registrar’s Office to receive a supported Retroactive Withdrawal is sixty (60) days of the last day of classes for the semester in which the withdrawal is requested (in extraordinary circumstance an extension may be granted by the Provost or President of the University). The student must submit the request and documentation to the University Case Manager within 45 days of the end of the semester of request, thus allowing 15 days for committee review and submit to the Registrar’s office. Before an extension can be granted, it must be verified that the student has not attended any other institutions since leaving UNA and/or is currently attending or has applied for readmission to UNA.
Mitch Powell (mpowell7) (Wed, 03 Feb 2021 22:26:59 GMT): Approved at the GAC meeting on 2/3/2021. Mitch approving on behalf of Dr. Beaver as the GAC Chair.
Renee Vandiver (rpvandiver) (Mon, 08 Feb 2021 16:33:56 GMT): Approved by COAD on 2-8-21.
Mitch Powell (mpowell7) (Mon, 08 Feb 2021 19:21:32 GMT): Approved by Mitch on behalf of VPAA Office step.
Renee Vandiver (rpvandiver) (Mon, 19 Apr 2021 17:51:51 GMT): Approved through the shared governance process, and by President Kitts, on 4-19-21.
Key: 85